Email in Spanish: Vocabulary & Phrases To Know

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As a Spanish student, it’s likely that you will, at some point, need to know how to write an email in Spanish.

Be it for keeping in touch with an old friend, or something more formal (such as doing business with somebody), this post will cover the formal and informal aspects that you need to know about writing an email in Spanish.

(side note: in a separate post, we already covered how to write a letter in Spanish)

Let’s start with some basic vocabulary related to writing an email in Spanish.

English Spanish
Send an email Enviar un mail
Attached file Archivo adjunto
Subject Asunto
Content Contenido
Urgent Urgente
Recipients Destinatarios
To Para
From De
Signature Firma
CCO Con copia oculta
CC Con copia
Auto response Autorespuesta
Canned responses Respuestas pregrabadas
Signature Firma
Authentication Autentificación
Email Marketing Correo de propaganda
Spam Correo no deseado
Email bounce Correo de rebote
Privacy Policy Política de privacidad
Link Vínculo
At @ Arroba @

Now, let’s cover all of the basics that you need in order to write an email in Spanish.



English Spanish
Good morning, evening, night Buenos días, tardes, noches
To whom it may concern A quien corresponda / pueda interesar
Dear Sir / Madam Estimado Señor / Señora
I send you my best regards Reciba un cordial saludo


English Spanish
Dear (name) Querida – Querido  (nombre)
Hello (name) Hola (nombre)
Hey Dear Ey Cariño!


Now, some useful phrases that can be used at the beginning of an email.


English Spanish
This time I am contacting you to … En esta oportunidad me pongo en contacto con usted para…
 I am writing because I am interested in knowing more about… Le escribo porque estoy interesado/a en conocer más sobre…
I am writing because I would like to apply for… Les escribo porque me gustaria postularme a…
 I would like to receive information about Me gustaría recibir información sobre
I was checking your website and I’m interested to know more about Estuve revisando su página web y me interesa conocer más sobre


English Spanish
 I am writing to ask you to send me… Te escribo para pedirte que me envíes
 I am writing because I want to ask you a great favor Te escribo porque quiero pedirte un gran favor
Do you remember what we talked about last time? ¿Recuerdas lo que hablamos la última vez?
  Please, send it to me when you have the chance… Por favor, envíamelo/la cuando tengas la oportunidad

Expressing Gratitude


English Spanish
I am very grateful for your help Quedo muy agradecido/a por su ayuda
I thank you in advance for all your help Le agradezco de antemano toda su ayuda
I am very grateful and satisfied Quedo muy agradecido/a  y satisfecho/a
I appreciate all the information you can provide Agradezco toda la información que puedan enviarme


English Spanish
Thanks for the support Gracias por el apoyo
Thank you very much for your help Muchisimas gracias por tu ayuda
Thank you so much Te agradezco mucho
I couldn’t have done it without your help No hubiera podido hacerlo sin tu ayuda

Common Phrases


English Spanish
According to previous conversations Según lo que conversamos anteriormente
Feel free to contact me on this number if you have any questions Llamame si tienes alguna duda a este número
Attached you’ll find the document you have previously requested Adjunto encontrarás el documento que solicitaste previamente.


English Spanish
I attach the document you need Adjunto el documento que necesitas
Let me know if you have any questions Avísame si tienes alguna pregunta
I am sending you the information you need Te hago llegar la información que necesitas
I appreciate the time you have dedicated to me Agradezco el tiempo que me has dedicado



English Spanish
I am at your disposal for everything you need Quedo a la orden para lo que necesite
Please let me know if you need further assistance Por favor avíseme si necesita más ayuda
Best regards Saludos cordiales
Thank you in advance for your help Agradeciendo de antemano su ayuda
Cordially Cordialmente
Sincerely Sinceramente
Sincerely Atentamente
Have a nice day! ¡Que tenga buen día!
Regards Saludos


English Spanish
Let’s keep in touch Seguimos en contacto
Let me know anything you need Cualquier cosa que necesites me haces saber
Thanks, we’ll talk tomorrow Gracias, hablamos mañana
I await your comments Espero tus comentarios
Keep me posted Mantenme informado
Thanks! Gracias
Take Care, XOXO Cuidate, un beso

The Subject Line

Just like English, the subject line should be short – especially when the email is formal.

For example:

  • Meeting on Friday – Reunión el viernes
  • Resume / curriculum summary – Resumen curricular
  • Work permit  – Permiso laboral
  • Quotation – Presupuesto

On the other hand, there are several common phrases that are always used when writing an email. You can use them to start drafting the mail, and also to finish it. Of course, according to what you are writing.

Examples of Emails in Spanish


Estimada Sra García,

En esta oportunidad me dirijo a usted para hacerle llegar la cotización que solicitó.

Según lo que conversamos, incluí todos los artículos extras que necesitaba al precio acordado.

Adjunto encontrará el presupuesto.

Si tiene alguna duda, por favor llameme al número de la oficina.

Saludos cordiales,



Dear Mrs. García,

This time I am writing to you to send you the quote you requested.

Based on what we previously discussed, I included all the extra items you needed at the agreed price.

Attached you will find the budget.

If you have any questions, please call me at the office number.

Best regards,



Hola Claudia, ¿Cómo has estado?

¿Recuerdas lo que hablamos la vez pasada?

Pues tengo los boletos de avión que te prometí, eso significa que el fin de semana estaremos viajando (Yeeeiiii!!!)

Te adjunto tu boleto digital. Llamame si hay algo que no entiendes.

Un beso,



Hi Claudia, how have you been?

Do you remember what we talked about last time?

Well, I have the plane tickets I promised you, that means we will be traveling on the weekend. (Yeeeiiii!!!)

I’m attaching your digital ticket. Call me if there’s something you don’t understand.




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